The trend is clear: more and more companies are transitioning from locally installed HRM systems to web-based solutions hosted in the cloud for a more flexible and efficient workday. So, are you fully aware of how your company can benefit from these solutions? Here are seven solid arguments for a web-based HRM system.
Why Choose a Web-Based HRM System?
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Work wherever and whenever – on a computer, tablet, or mobile device
Do you need to approve your time report when you're at home caring for your sick child? Do you want to scan and attach receipts and manage travel expenses while on the train? Check how many vacation days you have left and apply for leave from the comfort of your kitchen table? Or always have an updated schedule in your pocket?
With a web-based HRM system, you can access everything you need – wherever and whenever. Instead of having a fixed installed program on a specific computer, you simply access the service through any web browser and log in with your username and password – just as easy as using your online banking or webmail. In addition, if you were to choose an HR supplier that offers a smart mobile app connected to the system, you and your colleagues wouldn’t necessarily have to sit in front of a computer – most tasks can easily be handled on a tablet or mobile device.
A mobile app allows you to clock your time directly when work is performed, avoiding waiting until you get to the office.
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Get the job done now – not later
Are you a bit reluctant to deal with your administrative tasks? Do you often postpone them until the last minute? One great thing about using a mobile app for your personnel administration is that the threshold for getting the job done now rather than later becomes extremely low. Let's take time reporting as an example. Since you always have your mobile device when you're out on the job, between meetings, or at home, your time report is just a button click away, and you don't have to wait until you get to the office. You clock your time directly when the work is performed, and if you need to switch clients or projects, you do it with another button click. It's done in a snap! No details are forgotten, and work's less likely to pile up.
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Smoother workdays for the IT department
Servers, storage, security, backups, and installations – by moving your personnel administration to the cloud, you don't have to worry about all the technical matters. The supplier takes care of the operation and maintenance so that you can focus wholeheartedly on what you do best.
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Always the latest version – yes, please!
Many suppliers of cloud-based HRM systems also offer the option of automatic software updates, so your IT department doesn't have to do that job. This way, you never have to wonder if you're working with the latest version, and you can always be sure that you'll have access to new useful features as soon as they're released.
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Kind to your budget
With a cloud solution, you eliminate costly investments at the initial setup – for example, no need to install your own servers. Additionally, you can reduce ongoing IT costs, such as licenses, hardware, maintenance, and in-house or contracted IT personnel, to name a few examples. And, since most cloud services have a fixed subscription fee (monthly or yearly), you also gain better control over your IT budget and avoid unexpected expenses.
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A web-based HRM system grows with you
Perhaps you're in an expansion phase and continuously recruiting new personnel? Maybe you also want to start with a few basic modules in your HRM system and add more specialized features as you go along? With a web-based, cloud-hosted HRM system, you can scale up or down according to your specific needs and avoid paying for user licenses and functionality you don't utilize.
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Top-notch security
What do you do in the event of a security incident at the workplace, such as a fire or a break-in, where you risk losing essential data on schedules, salaries, and personnel? In a cloud solution, the supplier ensures continuous backups to protect you against data loss. You’ll also receive assistance with other security-related matters that may be challenging for the company to handle in-house, ranging from antivirus protection and firewalls to operational monitoring.
Time to upgrade to a cutting-edge web-based HRM system? If you choose Flex HRM, your company will gain access to a cost-effective, secure, and future-proof cloud solution, along with modern features that automate tasks and save time. Moreover, Flex HRM is a comprehensive solution for all aspects of the HR workflow, offering additional advantages in working smart and efficiently. You no longer need separate apps for time reporting, travel expense claims, or scheduling and staffing. Our mobile app, Flex HRM Mobile, brings everything you need together in one place — right in your pocket. Doesn't that sound great? Read more here.
